Finance Assistant- Part time
Join Voltix Services as a Finance Assistant! Use your expertise to ensure smooth operations across various locations. Enjoy competitive pay, great benefits, and career growth.
Finance Administrator
Location: Burgess Hill
Employment Type: Part-Time (18 hours per week, over 3 days)
About Voltix Services
At Voltix Services, we pride ourselves on delivering top-tier operational excellence across our industry. We’re looking for a proactive and detail-oriented Finance Administrator to join our growing team.
This is an office-based role in Burgess Hill, offering a flexible part-time schedule of 18 hours per week across 3 days, with the ability to work around school hours. If you’re ready to take ownership of diverse finance tasks and support our operations with precision, we’d love to hear from you!
What You’ll Do
As a Finance Administrator, you’ll play a key role in ensuring the smooth running of Voltix Services by handling responsibilities such as:
Finance Tasks
- Collating and reviewing timesheets, ensuring hours and travel expenses are recorded accurately.
- Managing engineer fine repayments, tracking them in a dedicated spreadsheet, and reconciling payments during bank reconciliations.
- Overseeing online orders, recording purchases in spreadsheets, and reconciling PayPal and purchase orders.
- Chasing overdue invoices weekly using Google Sheets, tracking updates and payment notes collaboratively.
- Maintaining the All-Star fuel cost reconciliation spreadsheet and aligning with Xero charges.
Operational Support
- Overseeing uniform stock and placing orders as needed.
- Coordinating rental vehicle bookings during vehicle repairs, liaising with garages, operations, and relevant teams.
- Managing congestion and Dart charges, ensuring vehicles are added or removed from systems promptly.
- Ordering and managing fuel cards, Screwfix cards, and Toolstation cards for employees, while tracking lost card costs for reimbursement.
Supplier and Subcontractor Management
- Setting up new suppliers and approved subcontractors, ensuring all necessary compliance documents are completed and maintained.
- Monitoring and updating subcontractor insurance and certifications, ensuring records are accurate and accessible.
Compliance Support
- Reviewing and updating compliance documentation with guidance.
- Conducting monthly compliance audits to ensure adherence to regulatory and internal requirements.
- Managing and updating training and certification matrices, including IPAF, PASMA, and other engineer qualifications.
What We’re Looking For
We’d love to meet candidates who are:
- Organized, detail-focused, and able to juggle multiple priorities effectively.
- Proficient in tools like Google Sheets, Xero, and other administrative software.
- Skilled in reconciling financial data and maintaining accurate records.
- Strong communicators, capable of liaising with internal teams and external partners.
- Experienced in finance administration.
What We Offer
- A supportive and collaborative work environment.
- A part-time, office-based role with flexibility to work around school hours.
- Opportunities for professional growth and development.
- A chance to contribute to a team that values precision, efficiency, and compliance.
- Department
- Finance
- Locations
- Haywards Heath
Colleagues
Haywards Heath
Our Perks & Benefits
-
🏄🏻♀️ 30 days paid vacation
We value that you get more time with your family and friends. Therefore we offer everybody 30 days paid vacation. -
🕐 Flexible working hours
We value work-life balance highly, therefore we have flexible working hours. -
🥯 Breakfast at work
Every day we got breakfast at work. We want to make sure our colleagues have the energy to do their work properly. -
Regular social & team events 🕺
Once a quarter we celebrate our successes as a team.
Workplace, Culture & Diversity
Corporate culture is essential to allow the organization to differentiate itself. In terms of image on the one hand, it has strengths both internally and externally to consumers. It is indeed a source of cohesion and motivation of employees and it limits conflicts. With customers, it conveys a positive image and can develop a feeling of closeness to the company or even become a criterion of choice.
About Voltix Services Ltd
At Voltix, we believe that a thriving workplace is the foundation of our success. Our culture is built around core values that emphasize fun, family orientation, and a shared drive to achieve our goals.
Key Aspects of Our Culture:
- Fun and Family-Oriented: We create an enjoyable and supportive environment where everyone feels like part of the Voltix family.
- Goal-Driven: Our ambitious goals inspire us to push boundaries and strive for excellence in everything we do.
- Collaboration: Teamwork is at the heart of our operations. We understand that collaboration is key to our innovation and success.
- Supportive Environment: We are committed to providing a workplace where every team member feels supported and valued.
Join us at Voltix, where our collaborative spirit and supportive culture empower us to achieve great things together!
Finance Assistant- Part time
Join Voltix Services as a Finance Assistant! Use your expertise to ensure smooth operations across various locations. Enjoy competitive pay, great benefits, and career growth.
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